Payroll HR Compliance

Payroll HR Compliance

Payroll is the one process where an error is personal. People notice a wrong payslip in a way they never notice a wrong ledger entry, and they remember it. Add India’s statutory layer — PF, ESI, professional tax that differs by state, labour welfare fund, gratuity, TDS on salary that has to reconcile at year end into a Form 16 — and a growing company quickly finds that its “simple” spreadsheet payroll is a monthly risk.

We run payroll end to end, on a fixed calendar, with a confidentiality protocol that keeps salary data restricted to a named team. You approve; we process, file and report.

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What’s included

Payroll Processing

1. Employee master maintenance — joiners, leavers, transfers, confirmations, revisions
2. Attendance, leave and overtime input processing
3. Salary structuring and CTC design, including tax-efficient components
4. Monthly payroll computation including variable pay, incentives, arrears and one-time payments
5. Full and final settlement for exits, including leave encashment and notice recovery
6. Reimbursement and flexible benefit plan administration, bill verification
Loan, advance and recovery tracking
7. Payslip generation and secure distribution
8. Bank transfer files in your bank’s format; salary register and payroll journal for the GL

Statutory Compliance

1. Provident Fund: monthly ECR filing and challan, UAN generation and KYC, transfers, withdrawal and pension support, annual returns
2. ESI: monthly contribution filing and challan, IP registration, claim support
3. Professional Tax: registration and monthly/annual returns across applicable states
4. Labour Welfare Fund: periodic contributions as applicable
5. TDS on salary: monthly computation and deposit, quarterly Form 24Q, annual Form 16 issue, employee declaration and proof-of-investment verification
6. Gratuity and leave encashment: provisioning schedules and actuarial input coordination
7. Shops & Establishments, Contract Labour and other labour registrations and returns [[ confirm scope ]]
8. Statutory registers and records under applicable labour legislation

Reporting

1. Department, cost-centre and location-wise payroll cost reports
2. Headcount, attrition and cost-per-head analytics
3. Payroll reconciliation to the general ledger
4. Statutory liability and payment tracker

Who This Is For

Companies of [[ 10 to 1,000+ ]] employees without a dedicated payroll team

Multi-state employers dealing with different PT and LWF regimes

Foreign-owned subsidiaries who need Indian payroll run to a global parent’s reporting standard

Any business where the promoter or HR head currently does payroll on a spreadsheet

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How We Deliver It

A fixed monthly cycle:

Input Cut-Off

Computation

your review and Approval

Salary data is handled by a restricted, named team on [[ access-controlled systems ]], with NDAs in place.

Confidentiality

Payroll data is segregated from other engagement data, accessible only to the assigned payroll team and their reviewer, with access logged. Payslips are distributed through [[ password-protected files / an employee self-service portal ]]. [[ Add any encryption, ISO 27001 or SOC 2 position here — do not claim a certification you don’t hold. ]]

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Frequently Asked Questions?

Can employees contact you directly with payslip queries?

Yes, via a dedicated helpdesk — confirm whether this is standard or an add-on. Many clients prefer to keep all employee contact in-house and route queries through HR.

Do you handle contractor and consultant payments?

Yes — including TDS under section 194J/194C, and the documentation to support the contractor classification.

Which payroll software do you use?

Yours if you have one — Greytip, Keka, Zoho Payroll, Darwinbox, SAP, Workday. If you don’t, we run it on ours.